Privacy and Cookies Policy for


Loreto College is centred in God, rooted in Christ and animated by the spirit of Mary Ward, the founder of the Institute of the Blessed Virgin Mary. Our vision is that it will be an educational community where each person has the experience of being loved and valued as a sacred individual created by a loving God; a community where students enjoy an enriching and liberating education that helps them grow into the fullness of life and empowers them to be men and women of courage who are alive to the needs of humanity and committed to making a better world.


The College aims to be an educational community which gives expression to the core values of Mary Ward – freedom, justice, sincerity, truth, joy, excellence and internationality. Loreto College has the highest expectations of personal, academic and professional excellence. This document sets out the College’s policy and guidance on the procedures we follow to safeguard and preserve the privacy of our website visitors. In doing so, the college will be mindful not only of its legal obligations but of its core values and respect for the dignity and worth of all those who use its website. This Privacy Policy explains what happens to any personal data that you provide to us, or that we collect from you whilst you visit our site. If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Information We May Collect

In running and maintaining our website we may collect and process the following data about you:

  • Information about your use of our site including details of your visits such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data including internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Information provided voluntarily by you. For example, when you register for information or make an application (including name, username or similar identifier, title, and gender).
  • Information that you provide when you communicate with us by any means (including email address and telephone number)
  • Other information relevant to customer surveys

The information you provide will be used and retained in line with the Loreto College Data Protection Policy.

Use of Cookies

Cookies are small files of letters and numbers which help provide information regarding the electronic device used by a visitor and distinguish you from other users of our website. We may use cookies where appropriate to gather information about your device in order to assist us in improving our website and in order to provide you with a good experience when browsing our website.

Where used, these cookies are downloaded to your device and stored on the device’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever. You can adjust the settings on your device to decline any optional cookies if you wish. This can easily be done by activating the reject cookies setting on your device.

Our website uses the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
  • Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, and remember your preferences (for example, your choice of language or region).

Third Party Cookies

When you use the website, you may also be sent the following third party cookies, which may be used for the following purposes:

  • – The Typekit service is used to deliver this font for use on this website. It is provided by Adobe and is subject to the Terms of Use
  • Google Fonts – The Google Font service is used to deliver fonts for use on this website and is provided by Google. Please refer to Google’s privacy policy. The website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites or their cookies and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

Use of Your Information

We use the information that we collect from you to understand your needs and provide a better service. In addition to this we may use the information for one or more of the following purposes:

  • Internal record keeping.
  • We may use the information to improve our products and services. We may use the information to customise the website according to your interests.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedure to safeguard and secure the information we collect online.

Emailing Us

If you wish to e-mail Loreto College, you will need to provide certain personal details including your name and email address. This material will be used to verify the email address and confirm the mailer is content with us to proceed with processing the email. While all reasonable precautions have been taken to ensure the security of this website and the transmission of these emails, this website assumes no responsibility for the timeliness, deletion, miss-delivery or interception when emails are transmitted from this website to the College’s email system.

Disclosing Your Information

We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:

  • Where we are legally required by law to disclose your personal information;
  • To further fraud protection and reduce the risk of fraud; or
  • Where you have otherwise provided your consent to do so

Access to Information

In accordance with Data Protection legislation including the Data Protection Act 2018 and the UK General Data Protection Regulation you have the right to request access to anyinformation that we hold relating to you.

Contacting Us

You may contact us via our dedicated email address: [email protected], or by writing to our Data Protection Officer at the following address:

Helen Green
Data Protection Officer
Loreto College
Chichester Road South
M15 5PB

This policy was prepared in March 2019. The last review of this policy was in 2021.

Approved by Governors: March 2019
Reviewed: October 2021
Next Review: October 2023 (awaiting approval)

Access the Privacy and Cookies Policy for as a PDF document

Privacy Preference Center




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